While delivering our Outsourced Finance Department service we’re often made aware of situations that all businesses can learn from.
Fraudulent orders were raised purporting to be from a well-known organisation. Those orders were sent to existing and new suppliers (in some cases accompanied by fraudulent telegraphic transfer documents).
Fortunately most suppliers in this instance were quickly able to identify discrepancies in the order process and the National Crime Agency was notified.
If you’re suspicious of a purchase order you have received there are some simple checks you can make:
- Find an independent contact point for the company and query the order with them. Don’t use email, telephone or website details provided on suspicious paperwork as these are often fake too.
- Ensure the correct company name/subsidiary name is being used to place the order.
- Ensure the format of the document is the same as official orders.
- Be wary of company stamps being used to sign purchase orders rather than actual signatories.